Streamlining T&E for law firms: Save time and money—and boost compliance 

In the competitive legal landscape, law firms are constantly seeking ways to enhance efficiency and maximize profitability.  A critical area ripe for optimization is Travel and Expense (T&E) management.  Traditional T&E processes, burdened by manual entry, complex approvals, and reconciliation nightmares, drain valuable time and resources.

Did you know that 1 in 10 legal professionals find law firm accounting their most challenging function?¹ The struggle is real—and no surprise since outdated T&E tools and processes create roadblocks to efficiency.

Modern T&E solutions offer a streamlined, automated approach, empowering law firms to regain control over expenses, boost billable hours, and ensure compliance with stringent ethical and financial regulations.

Common T&E challenges facing law firms

Complex expense reporting: Attorneys and staff often juggle multiple cases, jurisdictions, and currencies, making manual expense reporting a tedious and error-prone process. 

Accurate expense tracking & allocation: Precisely tracking expenses is just as important as billable hours, and allocating them to specific matters is crucial for accurate client billing and firm profitability.

Regulatory and ethical compliance: Law firms operate under strict guidelines regarding custodial client accounts and trust accounting. Managing these requirements while maintaining efficiency can be challenging.

Data security and privacy: Protecting sensitive client and financial data is paramount. T&E solutions must meet the highest security standards to safeguard confidential information.

How modern T&E management transforms law firm operations

The right T&E solution can revolutionize how law firms manage expenses and optimize resources. Here’s how:

Boost billable hours

• Automated expense reporting: Eliminate the manual burden of expense reports with AI-powered receipt capture and expense recognition.
• Real-time tracking: Accurately track time and expenses directly from mobile devices, ensuring that billable hours are captured and allocated correctly.
• Matter-level expense allocation: Automatically allocate expenses to specific cases, simplifying billing and improving profitability.

Simplify travel management

• Flexible booking: Provide employees with a user-friendly platform to book travel anywhere—without worrying about leakage thanks to built-in policy compliance.
• Modern UX: Empower employees with modern solutions to book travel and access expense management tools on the go.
• Automate receipt collection: Eliminate expense reports and ensure that no billable expenses go unaccounted for.

Enhance trust accounting

• Three-way reconciliation: Automate the reconciliation process for firm accounts and trust accounts—ensuring compliance with regulations and client billing guidelines. *
• Hard vs. soft cost tracking: Automatically identify and track hard and soft costs, providing greater visibility into firm expenses.
• Centralized data: Store all firm and client expenses in a centralized system for easy access and reporting.

The future of law firm T&E

Modern T&E solutions are no longer a luxury but a necessity for law firms aiming to thrive in today’s competitive environment. By embracing these technologies, firms can:

• Reduce administrative costs: Streamline processes and eliminate manual tasks.
• Improve profitability: Maximize billable hours and gain control over expenses.
• Enhance compliance: Ensure adherence to ethical rules and regulations.
• Boost employee satisfaction: Simplify expense reporting and travel booking for attorneys and staff.

By investing in a comprehensive T&E solution, law firms can optimize their operations, empower their teams, and focus on what matters most: delivering exceptional legal services to their clients.

To learn more about how Mesh helps streamline law firms’ T&E, schedule a demo.

1. 2024 Legal Industry Report ↩︎

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