4 Best Remote Team Management Tools in 2023

Being part of a remote team is no longer considered out of the ordinary. Technological advancements coupled with the COVID-19 pandemic have led most employers to allow or even require staff to work remotely. This can have incredible benefits for productivity, work-life balance, and employee morale—but it also presents unique challenges.

Luckily, many of these issues can be addressed by implementing innovative tools that meet the needs of modern companies. Here are some of the best remote team management tools to help everyone stay on the same page and collaborate effectively, no matter where they’re located.

Best Remote Team Management Tools

Each platform has its own advantages and limitations when it comes to managing remote teams. Below, let’s explore from pros and cons of some of the top tools on the market.

Tool #1: Asana

Asana allows users to create and assign tasks, track progress, and collaborate with team members in real time. Features include task lists, calendars, and timelines to help teams stay focused on goals. The platform also integrates with other commonly used tools like Google Drive, Dropbox, and Slack.

Pros:

• The interface is well organized and streamlined
• Team members can collaborate on tasks and projects in real time
• It’s customizable to fit the needs of different teams and projects, with features such as task assignments, due dates, and priority levels
• Integrations with other tools help to streamline workflows and improve communication

Cons:

• There’s a steep learning curve to get used to the platform
• The free version is fairly limiting
• It can lead to over-reliance on automation
• Paid plans can become costly for larger teams

Asana offers different pricing plans to fit various budgets. They range from the free version to $24.99 per user per month, with customized options available for larger companies.

Tool #2: Trello

Trello allows users to organize and prioritize tasks and projects using a visual system of boards, lists, and cards. Each board represents a project or topic; each list represents a stage or category of tasks; and each card represents a specific task.

Users can add comments, attachments, due dates, and checklists to each card. They can also move cards between lists to indicate progress or changes in priority. Other features include labels, custom fields, power-ups, and integrations with other tools to enhance functionality.

Pros:

• The interface is user-friendly and visual
• It’s easy to customize
• It integrates with a wide range of other tools and services like Google Drive, Slack, and Zapier
• There’s a mobile app

Cons:

• It may not offer all the features and capabilities needed for complex or large-scale projects
• There are limited customization options
• The way information is organized can be overwhelming

Trello has four plans available, ranging from the free version to $17.50 per user per month.

Tool #3: Monday.com

Monday.com offers a variety of features including customizable templates, task management, team collaboration, file sharing, time tracking, and more. For small teams or individuals who want to keep up with their own work, there’s a free plan that allows for up to two team members and three boards.

Pros:

• The platform is easy to use and flexible
• Employees can communicate and collaborate in real time with features like mentions, comments, and notifications
• It integrates with Slack, Google Drive, Trello, and Zapier
• It offers a variety of visual options, including charts, graphs, and calendars

Cons:

• Depending on your needs, it can be expensive compared to competitors
• Reporting capabilities are limited
• There’s no built-in time-tracking feature
• There’s no free version for businesses

Monday.com’s plans range from $8 to $16 per user per month, and there’s a 14-day free trial period.

Tool #4: Slack

Slack is a cloud-based tool that makes it easy for teams to communicate and collaborate on projects and tasks in real time. It’s a centralized platform for team members to share messages, files, and other types of information.

Teams can create channels, which are basically discussion forums for specific topics or projects. Members of a channel can post messages, share files, and collaborate on tasks related to that topic. Other features include direct messaging, video and voice calls, screen sharing, and integration with tools like Google Drive and Trello.

Pros :

• It can greatly improve communication among teams
• Real-time messaging is intuitive and easy
• You can customize channels however you like
• It integrates with several other tools
• There’s a mobile app

Cons :

• With so many channels and messages, the amount of information can be overwhelming
• In some cases, real-time messaging can be distracting and interrupt work
• It can be expensive for large teams

Slack’s pricing plans range from the free version to $15 per active user per month, with a customizable enterprise plan available.

Final Comparison

For individuals managing tasks for various clients, Trello and Monday.com both offer a user-friendly free option. The right choice will depend on your personal preferences and how you like to organize your work.

Asana works well for larger teams with cross-functional projects. For example, a company’s marketing team can use Asana to coordinate projects with the sales team. It’s good for managing large, complex projects with tasks that span the whole company. It also makes it easy to reassign tasks once each stage of the project is completed.

Slack is primarily a communication tool, although its project management integrations can be extremely useful. The key is to ensure that channels are used as intended and don’t become a distraction. It may be helpful to create specific channels for non-work-related conversations to avoid clogging other channels with irrelevant messages.

Choosing the Best Project Management Tool for Remote Teams

When choosing a project management tool for your company, you need to identify exactly what functions you want the platform to perform. Consider the types of tasks and projects that you want to manage through the tool, and compare each one’s features to see which is the best fit. You can also combine more than one of the tools above to make sure all of your remote team’s needs are being met.

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Mesh Content Team